Human Resources

IRS issued a mandatory new I-9 Form, old versions expire May 7 2013

Revised Form I-9

On March 8, 2013, the U.S. Citizenship and Immigration Services (USCIS) published a revised Form I-9 for use in verifying employment eligibility. All employers must complete a Form I-9 for each employee. Employers can continue to use previously accepted versions for the next two months, until May 7, 2013.

The Department of Homeland Security published a Notice in the Federal Register informing employers of the new Form I-9.

Form can be found here:  http://www.uscis.gov/files/form/i-9.pdf

Are you up to speed? Do you know the Federal Payroll Laws for Recordkeeping ... read on

Summary of Information Required by Major Federal Payroll Laws

Recordkeeping Requirements
The major federal payroll tax laws do impose recordkeeping requirements on employers, but no specific form of record is mandated. The table below lists the specific information needed and the retention time periods required.

Summary of Information Required by Major Federal Payroll Laws

New Family Medical Leave Act Regulations Effective March 8, 2013

New Family Medical Leave Act Regulations Effective March 8, 2013

The U.S. Department of Labor (DOL) issued a final rule implementing important regulations expanding FMLA protections.

Reminder: Post Your Job-Related Injuries Summary Form 300A February 1, 2013

Reminder: Post Your Job-Related Injuries Summary

Employers must annually post a summary of work-related injuries and illnesses (known as the Form 300A). The form must be posted at your place of business from February 1 through April 30.

Employers avoid these employment pitfalls with your employees

Pamphlet Pitfalls

Employers in California must provide employees with information about an array of employment related topics, from benefits to legal protection from harassment in the workplace. California law requires employers to distribute five pamphlets to employees:

  1. Sexual Harassment Hurts Everyone
  2. Your Rights to Workers’ Compensation Benefits and How to Obtain Them
  3. Disability Insurance Provisions (DE 2515)
  4. Paid Family Leave Benefits (DE 2511)
  5. For Your Benefit: California’s Programs for the Unemployed (DE 2320)

State Labor Law Poster Compliance for 2013

Are you compliant?
If you have not updated your State Labor Law Poster in the last 12 months you are out of compliance.  See below for a brief summary of some of those changes:

EDD Offers an Alternative to Laying Employees Off

EDDs Work Sharing Unemployment Insurance program allows for the payment of benefits to employees whose wages and hours have been reduced. Thus, employers are spared the expense of recruiting, hiring and training new employees during slow periods or hardship. For additional information go to: http://www.edd.ca.gov/Unemployment/Work_Sharing_Claims.htm

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